Privacy Policy | EGN ConnectX – Education Exhibition India 2026

Introduction

EGN EDU India Private Limited ("EGN ConnectX", "we", "our", or "us") operates the EGN Connect X education exhibition, conference, and related digital platforms, including the website egnconnectx.com. We are committed to protecting the privacy and security of all individuals who register for our events, interact with our website, or otherwise provide us with personal information.

This Privacy Policy explains how we collect, use, disclose, retain, and safeguard your personal information in connection with our services. It applies to all visitors, registered participants, exhibitors, sponsors, and award nominees.

By accessing our website or registering for any EGN ConnectX event or service, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy.

Information We Collect

We collect personal information in several ways depending on how you interact with us:

a) Registration & Enquiry Information
When you register as a visitor, book an exhibition stall, submit an award nomination, or contact us, we may collect:

Full name, designation, and job title
Email address and mobile/phone number
Organisation or institution name
Category of participation (educator, education supplier, distributor, policymaker, etc.)
City, state, and country of residence
Products or services of interest
Comments, queries, or messages submitted via our forms

b) Payment Information
For stall bookings and paid registrations, payments are processed through secure, industry-standard third-party payment gateways. We do not directly store sensitive financial data such as credit card numbers or bank account details.

c) Technical & Usage Data
When you browse our website, we may automatically collect:

IP address and geographic location
Browser type, version, and device type
Pages visited, time spent on each page, and navigation paths
Referring URL and search terms used to find our website
Cookie and session identifiers

d) Communications
If you contact us by email, phone, or via our website forms, we retain records of those communications including your contact details and the content of your messages.

How We Use Your Information

We use the information we collect for the following lawful purposes:

To process event registrations and provide access to EGN Connect X exhibitions and conferences
To confirm stall bookings, sponsorship agreements, and delegate participation
To send event schedules, updates, speaker announcements, logistics, and access credentials
To respond to your enquiries, feedback, complaints, and support requests
To send newsletters, promotional communications, and announcements about future events (you may opt out at any time)
To process award nominations and communicate results with nominees
To analyse attendance patterns, visitor demographics, and event performance for internal reporting
To improve our website, event offerings, and overall participant experience
To verify identities and prevent fraudulent or duplicate registrations
To meet applicable legal, regulatory, and compliance obligations

We do not sell, rent, or trade your personal information to any third party for commercial purposes. We may share your information only in the following limited and defined circumstances:

Event Partners & Sponsors: With your explicit consent, we may share relevant contact details with verified sponsors, exhibitors, or partner organisations so that they may reach out to you regarding relevant education products and services showcased at the event.
Service Providers: We engage trusted third-party service providers (including email platforms, CRM tools, event management software, and payment processors) who assist in operating our services under appropriate data processing agreements and confidentiality obligations.
Legal Obligations: We may disclose your information if required to do so by applicable law, court order, government directive, or regulatory authority in India or any applicable jurisdiction.
Business Transfers: In the event of a merger, acquisition, restructuring, or sale of all or part of our business, personal data may be transferred to the successor entity, subject to the same privacy protections described herein.
Protection of Rights: We may disclose information where we reasonably believe it is necessary to protect the rights, property, or safety of EGN ConnectX, our participants, or the public.

Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Specifically:

Event registration data is retained for up to three (3) years after the relevant event date for reporting, analytics, audit, and follow-up communications purposes.
Payment and invoicing records may be retained for up to seven (7) years in compliance with Indian financial and tax regulations.
Marketing preferences and opt-out records are maintained indefinitely to honour your communication choices.

You may request earlier deletion of your personal data by contacting us at [email protected], subject to any legal retention obligations that may apply.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and gather usage analytics. A cookie is a small text file stored on your device by your web browser when you visit a website.

We use the following categories of cookies:

Essential Cookies: Necessary for the basic functioning of our website, including form submissions and session management. These cannot be disabled without affecting site functionality.
Analytics Cookies: Used to understand how visitors interact with our website (e.g., via Google Analytics). Data is aggregated and anonymised wherever possible.
Marketing & Preference Cookies: Used to personalise content and deliver relevant promotions based on your browsing history and declared interests.

You may disable or manage cookies through your browser settings at any time. Please note that disabling certain cookies may impact the functionality and user experience of our website.

Security of Your Information

We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, accidental loss, alteration, disclosure, or destruction. These measures include SSL/TLS encryption on all data transmissions, access controls and authentication on internal systems, and regular security reviews.

While we take all commercially reasonable precautions to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security and encourage you to exercise caution when sharing personal information online.

If you believe your personal information has been compromised or if you discover any security vulnerability in our systems, please notify us immediately at [email protected].

Links to Third-Party Websites

Our website and communications may contain links to third-party websites, social media platforms, partner organisations, educational institutions, and event tools. These external sites are governed by their own privacy policies and practices, which may differ from ours.

We are not responsible for the content, privacy practices, or data collection activities of any third-party websites. We encourage you to review the privacy policy of every website you visit before submitting any personal information.

Children's Privacy

Our events, website, and services are intended for professionals, educators, institutions, and individuals who are 18 years of age or older. We do not knowingly collect, use, or store personal information from children under the age of 18.

If you are a parent or legal guardian and believe that a minor has provided us with personal information without your consent, please contact us immediately at [email protected] and we will promptly take steps to delete such data from our records.

Your Rights and Choices

Subject to applicable law, you have the following rights with respect to your personal information held by us:

Right of Access: Request a copy of the personal information we hold about you.
Right to Correction: Request that we correct or update inaccurate or incomplete information.
Right to Deletion: Request that we delete your personal data, subject to legal retention obligations.
Right to Object: Object to the processing of your personal data for direct marketing or profiling purposes.
Right to Portability: Request a copy of your data in a commonly used, machine-readable format where technically feasible.
Right to Withdraw Consent: Withdraw your consent for marketing communications at any time by using the unsubscribe link in any email, or by contacting us directly.

To exercise any of these rights, please contact us at [email protected] with a clear description of your request. We will respond within a reasonable timeframe in accordance with applicable law.

Changes to This Privacy Policy

We reserve the right to update, revise, or modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or other factors. When material changes are made, we will update the "Last Updated" date at the top of this page.

Your continued use of our website or services after the effective date of any changes constitutes your acceptance of the revised Privacy Policy. We recommend reviewing this page periodically to stay informed about how we protect your information.

Governing Law and Jurisdiction

This Privacy Policy is governed by and construed in accordance with the laws of India, including the Information Technology Act, 2000 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, as amended from time to time.

Any disputes arising out of or in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the competent courts located in Gautam Buddha Nagar, Uttar Pradesh, India.